Allon’s success is predicated on its ability to recruit and retain highly qualified and motivated people in all areas of the company. While we may or may not be recruiting for positions suitable to your qualifications at this time, we will keep your resume on file for one-year and contact you if an appropriate job opening arises in the future. Thank you for your interest in joining our dynamic team.

Development Group Administrative Assistant

1. Provides administrative support for assigned staff including arranging meetings, appointments, resolving conflicting demands, teleconferences, complex domestic and international business travel, travel expense reports, preparing routine correspondence, creating, maintaining and retrieving department databases/files; preparation of presentation materials and responding to routine enquiries.
2. Routinely handles information of a highly critical or confidential nature.
3. Consistently interacts with high level internal and external contacts requiring considerable discretion and initiative.
4. Assists assigned staff with the development, distribution, tracking and filing of corporate and department related materials, such clinical study documents, corporate and business development materials and intellectual property-related materials.
5. Prioritizes, responds to, or forwards to the appropriate staff member, questions and issues from vendors, business development contacts, investigative sites, outsource providers, development partners and external collaborators.
6. May research background material and collect data for correspondence.
7. Ensures relevant files are kept up-to-date, well organized and accurate to ensure adherence to regulatory guidelines, corporate records retention, as well as reporting requirements for publicly traded companies.
8. May coordinate special projects working with senior level management.
9. Collaborates and interacts with others in a mutually supportive and cooperative manner that reinforces the concept that staff at all levels are expected to seek ways in which they can support and assist others to achieve expected results, as well as to be effective in their own accountability areas.

This position reports to the Director, Clinical Operations and supports up to 7 Allon development group staff members located in both the Vancouver and regional offices.

Job Specifications & Requirements:

• Ability to maintain a high level of confidentiality and discretion
• Advanced ability to effectively organize and prioritize work assignments with minimal direction and supervision.
• Applies advanced concepts and techniques to perform highly complex administrative duties.
• Demonstrated ability to problem-solve and initiate improvements in operational procedures to enhance efficiency.
• Demonstrated ability to develop tracking systems and standardized procedures.
• Proven organizational skills and attention to detail.
• Good interpersonal skills, including teamwork, facilitation and superior customer service.
• Advanced software knowledge and proficiency with MS Office Suite including PowerPoint and Excel; Visio, and Professional Adobe Acrobat.
• Ability to learn and use new skills quickly.
• Excellent oral and written communication skills.
• Professional attitude.

Education & Experience:

• University degree or professional diploma or an equivalent combination of education and experience.
• Minimum five to seven years administrative support experience at an advanced level.

Personal Competencies:

• Problem solving
• Organized
• Self-motivated
• Detail oriented
• Precise
• Critical information seeking and eager to learn
• Attention to quality
• Innovative
• Committed to excellent and timely results
• Flexibility
  
  

How To Apply:

Please send your cover letter and resume quoting "Development Group Administrative Assistant" to hr@allontherapeutics.com or by fax (604)736-1616.
Allon would like to thank all applicants for applying. Only those selected for an interview will be contacted.